City of johannesburg application form for employment

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CITY OF JOHANNESBURG VACANCIES

CITY OF JOHANNESBURG

Group Corporate & Shared Services: Group Human Capital Management
6th Floor, B Block Metropolitan Centre, 158 Civic Boulevard, Braamfontein
PO Box 1049 Johannesburg, South Africa, 2000
Tel +27(0) 11 407 6111 - Fax +27(0) 11 339 1878
www.joburg.org.za

VACANCY CIRCULAR 018/2024

This Vacancy is open to Employees of the City of Johannesburg and External Applicants

CLOSING DATE: FRIDAY, 01 MARCH 2024

EXCITING CAREER OPPORTUNITIES OFFERED BY THE CITY OF JOBURG:
FIXED-TERM PERFORMANCE BASED CONTRACTS
(linked to Political Term of Office)
• PROFESSIONAL OFFICER: PROTOCOL AND EVENTS COORDINATION
• PARALEGAL: LEGAL ADVISORY SERVICES
• SPECIALIST: MEDIA LIAISON
• EXECUTIVE ASSISTANT TO THE EXECUTIVE MAYOR
• OFFICER: COMMUNITY COMMUNICATION AND STAKEHOLDER MANAGEMENT
• ASSISTANT DIRECTOR: MANAGEMENT SUPPORT SERVICES
• PERSONAL ASSISTANT

APPLICATION REQUIREMENTS
• Complete the online job application form and attach all relevant and updated documents (Certified Qualification/s/Certificates, ID, and CV).
Applicants should take note that they can be required to provide proof of original documents during the selection process.
• You will be requested to provide a brief description of your work experience relating to the vacancy.
• Applicants with membership to professional bodies need to provide a membership number and expiry date.
• If you are an internal applicant, your employee number will be required.
• Applicants are advised to use Google Chrome when applying for CoJ positions.

The City of Johannesburg is currently recruiting and will not demand payment in any form for any job placement. All vacancies are advertised in newspapers and on the CoJ website.
The City of Johannesburg applies the principles of employment equity as per the National legislation and policy guidelines and will consider designated groups in line with these requirements. We are an equal-opportunity employer.
By submitting your application for a position at the City of Johannesburg, you are consenting that the personal information submitted as part of your application may be used for the purposes of the Recruitment and Selection and related process.
However, registering your CV and/or receipt and acknowledgment of any kind shall not be an indication that your application will be successful and/or lead to employment.
The City of Johannesburg shall not be liable for any damage, loss, or liability of whatsoever nature arising from your use of the job opportunity section of this website.
The City of Johannesburg reserves the right not to make an appointment.
Any misrepresentation or failure to disclose material information on the application form or CV will automatically disqualify your application.

PROFESSIONAL OFFICER: PROTOCOL AND EVENTS COORDINATION
Department: Private Office of the Executive Mayor (POEM)
Branch: Office of the Chief of Staff
Designation: Professional Officer: Protocol and Events Coordination
Remuneration: R967, 109.56 pa (all-inclusive cost to company)
Location: Metropolitan Centre, 158 Civic Boulevard, Braamfontein

A Matric/Grade 12 Certificate
Bachelor’s Degree in Public Administration/Management or a relevant qualification at an NQF level 7;
6 - 8 years’ experience of which 4 years’ is in Protocol, Political and Public relations in the and Public Sector/Private Sector or any other related environment;
Proven organization and administrative skills – following set procedures, guidelines, methodically and accurately with minimum supervision;
Must have a valid drives license.

Key Performance Areas:
• Execute all protocol related processes and procedures;
• Execute specific activities effective Stakeholder Relations and Communication;
• Execute project planning process to inform the business unit business planning process;
• Execute process optimization and efficiency;
• Execute activities associated with management and control of the assets and resources;
• Execute specific activities to ensure governance and risk management;
• Ensure effective monitoring and reporting of the directorate;
• Perform general administrative.

High level of confidentiality and Organisational skills
Advisory and guidance;
Computer Literacy (Microsoft Word and Excel);
Good Management and Interpersonal skills;
Good Communication and Coordination skills;
Report Writing, Problem Solving, Time Management, Planning and Organizing skills;
Project Management and Analytical skills;
Ability to function under pressure;
Collaboration/Teamwork & Accountability;
Research and Information gathering;
Events management;
Resource management and networking skills; local government environment; City strategy (IDP),
Prescribed, Legislative, Policy and Regulatory Frameworks.

Knowledge of Corporate Governance.

Please take note that only online applications will be considered. Please apply by using the following link below:
https://share-eu1.hsforms.com/1SjSCSm-bT5GBT6P42zQVrgew554
APPLY ONLINE VIA: www.joburg.org.za
ENQUIRIES ONLY:
Contact Person: Mashudu Rasalanavho
Tel No: 011 407 7644
CLOSING DATE: FRIDAY, 01 MARCH 2024

Credit Record,
CV validation,
Employment record verification,
Criminal check, and
Identity validation.

PARALEGAL: LEGAL ADVISORY SERVICES
Department: Private Office of the Executive Mayor (POEM)
Branch: Office of the Chief of Staff
Designation: Paralegal: Legal Advisory Services
Remuneration: R 338, 617.02 pa (all-inclusive cost to company)
Location: Metropolitan Centre, 158 Civic Boulevard, Braamfontein

A Matric / Grade 12 Certificate;
Certificate in Law/Paralegal/Legal Assistance or relevant at an NQF level 5;
1 – 2 years relevant experience in a professional capacity.

Execute specific activities to ensure effective legal advisory services management key among others: Supporting legal research
Managing records, projects and calendars to make sure everything functions smoothly
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics to help coordinate case and/or report preparation.
Reads, researches, reviews, verifies, and routes correspondence, reports, and legal documents.
Execute specific activities to ensure effective legal register maintenance;
Execute any other duties as directed by Assistant Director: Legal Services
Execute project planning process to inform the business unit on business planning process;
Execute specific activities to ensure effective correspondence management;
Execute activities associated with management and control of the assets and resources;
Perform general administrative and reporting.

Computer literacy and proficiency in MS Office Suite;
Good communication, coordination skills;
Excellent writing skills.

Knowledge and understanding of the local government environment;
Knowledge of the City’s strategy (IDP), , legislative, policy and regulatory frameworks;
understanding of council strategy and policies in relation to local government and how they can be practically applied on a day-to-day basis;
Knowledge of principles and practices of municipal organization administration.

Please take note that only online applications will be considered. Please apply by using the following link below:
https://share-eu1.hsforms.com/1zRvIKIXpTMmqJQYJHADDwgew554
APPLY ONLINE VIA: www.joburg.org.za
ENQUIRIES ONLY:
Contact Person: Mashudu Rasalanavho
Tel No: 011 407 7644
CLOSING DATE: FRIDAY, 01 MARCH 2024

Credit Record,
CV validation
Employment record verification,
Criminal check,
Identity validation.

MEDIA LIAISON SPECIALIST
SPECIALIST: MEDIA LIAISON
Department: Private Office of the Executive Mayor (POEM)
Branch: Various MMCs Offices
Designation: Media Liaison Specialist
Remuneration: R649, 297.73 pa (all-inclusive cost to company)
Location: Metropolitan Centre, 158 Civic Boulevard, Braamfontein

A Matric/Grade 12 Certificate
National Diploma in Media Studies/ Journalism/ Public Relations Management / Communications and Marketing or, relevant field at NQF level 6;
3 - 4 years’ relevant experience in the disciplines, journalism/public relations will be an added advantage;
Knowledge and understanding of media discipline and environment.;
Must have valid driver’s license.

Develop a communications/media strategy and plan for the MMC;
Arrange and conduct press conference, information sessions and interviews with the media;
Develop media statements and speeches for the MMC;
Compile responses to media enquiries;
Build relations with the media and promote the portfolio of the MMC and the department;
Participate in forums and in the collective planning of the communication and media issues of the Municipality;
Liaise with key internal and external stakeholders in the department to ensure coordination and alignment of communication priorities and programmes.

Business acumen;
Project management;
Work independently;
People management;
Event management.

Excellent oral and written communication skills with an innate attention to detail; Coordinating skills;
Excellent interpersonal and team working skills;
Networking and negotiation;
Emotional intelligence;
Conflict management;
Project management;
Planning, organising and execution.

Please take note that only online applications will be considered. Please apply by using the following link below:
https://share-eu1.hsforms.com/1Y3T4MzhBRROvSMqPdXFBiwew554
APPLY ONLINE VIA: www.joburg.org.za
ENQUIRIES ONLY:
Contact Person: Mashudu Rasalanavho
Tel No: 011 407 6311
CLOSING DATE: FRIDAY, 01 MARCH 2024

Credit Record,
CV validation and
Employment record verification,
Criminal check, and
Identity validation.

EXECUTIVE ASSISTANT
Department: Office of the Executive Mayor (POEM)
Branch: Office of the Chief of Staff
Designation: Executive Assistant to the Executive Mayor
Remuneration: R967, 109.56 per annum (total cost to company, all-inclusive)
Location: Metropolitan Centre, 158 Civic Boulevard, Braamfontein

A Matric/ Grade 12 Certificate,
Degree in Public Administration, Business Administration, Business Management or equivalent at an NQF level 7.
6 – 8 years’ relevant secretarial/administrative/management experience in a similar environment;
Proficiency with project scheduling software, Microsoft Word, excel, project and PowerPoint
Ability to work under pressure;
Delivery of outputs within required timeframes and quality;
Ability to communicate effectively on high level; and
Code 8 Driver’s license.

Execute specific and anticipated instructions and applies own developed laid down procedures with respect to Executive Mayor coordinating the Mayor’s diary and/or working schedules, meetings, presentations and events.
Performs specific tasks and activates associated with the provision of administration and Executive Mayor coordinated secretarial support.
Maintain the Executive Mayor’s correspondence and information and records keeping system and access records of discussions, instructions, and correspondence.
Manage and coach staff in the Office of the Executive Mayor to ensure that all staff meet the department’s objectives in line with broader organizational objectives and requirements.
Manage and monitor assets and resources of the Office of the Executive Mayor.
Control, consolidate, analyse and submit various reliable reports.
Practice good governance and management of risk.

Ability to function under stress;
Time management;
High level of confidentiality and Organisational skills.

Teamwork; High level confidentiality;
Values and Integrity;
Attention to detail and quality oriented.

Credit Record,
CV validation
Employment record verification,
Criminal check, and
Identity validation.

OFFICER: COMMUNITY COMMUNICATION AND STAKEHOLDER MANAGEMENT
Department: Private Office of the Executive Mayor (POEM)
Branch: Office of the Chief of Staff
Designation: Officer: Community Communication and Stakeholder
Management
Remuneration: R557, 722.52 pa (all-inclusive cost to company)
Location: Metropolitan Centre, 158 Civic Boulevard, Braamfontein

A Matric/ Grade 12 Certificate
Diploma in Communication Science or equivalent at an NQF level 6;
A minimum of 1 - 3 years’ experience in Communication, Stakeholder Management and Customer Relations field;
Knowledge and understanding of Local government environment;
Good understanding of Communication/Stakeholder Management and Public Relations function.
Must have a valid driver’s license;

Ensuring effective communication within the Office of the Chief of Staff;
Effective handling VIP related complaints;
Provide communication and Media support to relevant stakeholders;
Effectively manage the stakeholder relationship;
Manage aspects of the operations;
Safeguarding and maintaining the proper use of all assets and Provide quality documented information on the functions and performance of Community, Communications and Stakeholder Management which are factual, accurate, complete, timely and contributes to and supports the overall requirements of Scheduled and Promotion Services.

Stakeholder Relations.

Communication skills (Written and Verbal);
Research and Presentation skills;
Excellent interpersonal skills;
Computer literacy – Microsoft Office Applications skills.

Please take note that only online applications will be considered. Please apply by using the following link below:
https://shareeu1.hsforms.com/1qOtcZYjqTfSAPoZ4XyPVYwew554
APPLY ONLINE VIA: www.joburg.org.za
ENQUIRIES ONLY:
Contact Person: Wisani Mabunda
Tel No: 011 407 6835
CLOSING DATE: FRIDAY, 01 MARCH 2024

Credit Record,
CV validation and
Employment record verification,
Criminal check, and
Identity validation.

ASSISTANT DIRECTOR: MANAGEMENT SUPPORT SERVICES
Department: Private Office of the Executive Mayor (POEM)
Branch: Office of the Chief of Staff
Designation: Assistant Director: Management Support Services
Remuneration: R967, 109.56 pa (all-inclusive cost to company)
Location: Metropolitan Centre, 158 Civic Boulevard, Braamfontein

A Matric/ Grade 12 Certificate;
Bachelor’s degree in Public Administration or equivalent NQF level 7;
6 - 8 years in the administrative field, of which 4 years must be at management level; and
Must have a valid driver’s license.

Provide effective administration support to the Chief of Staff and the Private Office of the Executive Mayor;
Oversee a program of policy and strategy development, as well as research, aligned to the strategic governance objectives of the Executive Mayor and Mayoral Committee;
Implement procedural requirements associated with personnel development initiatives;
Manage the implementation of procedure and systems associated with controlling document flow and, quality systems / statutory and audit requirements regulating recordkeeping;
Management of Occupational Health and Safety hazard identification and Risk assessment for the Unit;
Coordinate specific procedures associated with the management of facilities;
Personnel management;
Coordinate and monitor the financial implications for POEM;
Effective Risk Management and Compliance;
Effective and efficient support service to MMCs offices;
Engagement with external stakeholders.

Computer Literacy (Microsoft Word, PowerPoint, Excel, Outlook and SAP);
Sound office administration procedures;
Good communication Skills (Verbal and written)
Coordinating skills;
Planning and organizing skills;
Good writing skills;
Time management skills;
Ability to work without supervision;
Ability to engage with contractors and suppliers;
Ability to function and manage a Unit without supervision;
Ability to provide support for Human Resources and Financial Coordination.

Knowledge of the local and provisional legislative and financial framework (MFMA, PFMA) and dynamics;
Knowledge of City of Johannesburg’s policies and procedures;
Knowledge of Batho Pele philosophy, principals and intent (Culture of Citizenship).

Please take note that only online applications will be considered. Please apply by using the following link below:
https://share-eu1.hsforms.com/1lhybEST4RyKh6PwtAXHQMQew554
APPLY ONLINE VIA: www.joburg.org.za
ENQUIRIES ONLY:
Contact Person: Wisani Mabunda
Tel No: 011 407 6835
CLOSING DATE: FRIDAY, 01 MARCH 2024

Credit Record,
CV validation,
Employment record verification,
Criminal check, and
Identity validation.

PERSONAL ASSISTANT
Department: Private Office of the Executive Mayor
Branch: Private Office of the Executive Mayor
Designation: Personal Assistant to the Executive Mayor
Remuneration: R461, 525.52 pa (all-inclusive cost to company)
Location: 158 Civic Boulevard, Metro Centre, Braamfontein

A Matric/Grade 12 Certificate;
Secretarial/Administration Diploma or similar and/or relevant qualification at NQF level 6;
At least 1-3 years’ experience operating at a Senior Secretarial level within the government environment;
Experience in administration and document management;

Render effective project administration for all critical projects in the office of the Executive Mayor
Provide efficient diary management to the Executive Mayor
Maintain Executive Mayor’s correspondence/information and record keeping systems and accessing records
Provide sound logistical planning and events management

Basic knowledge of local government
Teamwork, Accountability
Ability to work under pressure.

Computer Literacy in MS Officer and Internet
High degree of interpersonal skills to interact with all levels of staff, the public and Councillors;
Problem solving skills
Time management skills
Attention to detail
High level of confidentiality
Planning and organizing skills
Verbal and communication skills
Initiative, Professionalism, Sound judgement
Work independently and under pressure
Multi-skilled on range of roles applicable to the position

Please take note that only online applications will be considered. Please apply by using the following link below:
https://share-eu1.hsforms.com/19ZOE4Eo-TNKUEbR1Ged4OQew554
APPLY ONLINE VIA: www.joburg.org.za
ENQUIRIES ONLY:
Contact Person: Wisani Mabunda
Tel No: 011 407 6835
CLOSING DATE: FRIDAY, 01 MARCH 2024

Credit Record,
CV validation and
Employment record verification,
Criminal check, and
Identity validation.

VACANCY CIRCULAR 017/2024

This Vacancy is open to Employees of the City of Johannesburg and External Applicants

CLOSING DATE: FRIDAY, 08 MARCH 2024

EXCITING CAREER OPPORTUNITY OFFERED BY THE CITY OF JOBURG:

FIXED-TERM PERFORMANCE BASED CONTRACTS
(linked to Political Term of Office)
DIRECTOR: EXECUTIVE SUPPORT

APPLICATION REQUIREMENTS
• Complete the online job application form and attach all relevant and updated documents (Certified Qualification/s/Certificates, ID, and CV).
• Applicants should take note that they can be required to provide proof of original documents during the selection process.
• You will be requested to provide a brief description of your work experience relating to the vacancy.
• Applicants with membership to professional bodies need to provide a membership number and expiry date.
• If you are an internal applicant, your employee number will be required.
• Applicants are advised to use Google Chrome when applying for CoJ positions.

DISCLAIMER
• The City of Johannesburg is currently recruiting and will not demand payment in any form for any job placement. All vacancies are advertised in newspapers and on the CoJ website.
• The City of Johannesburg applies the principles of employment equity as per the National legislation and policy guidelines and will consider designated groups in line with these requirements. We are an equal-opportunity employer.
• By submitting your application for a position at the City of Johannesburg, you are consenting that the personal information submitted as part of your application may be used for the purposes of the Recruitment and Selection and related process.
• However, registering your CV and/or receipt and acknowledgment of any kind shall not be an indication that your application will be successful and/or lead to employment.
• The City of Johannesburg shall not be liable for any damage, loss, or liability of whatsoever nature arising from your use of the job opportunity section of this website.
• The City of Johannesburg reserves the right not to make an appointment.
Any misrepresentation or failure to disclose material information on the application form or CV will automatically disqualify your application.

DIRECTOR: EXECUTIVE SUPPORT
Department: Private Office of the Executive Mayor (POEM)
Branch: Various MMC Office
Designation: Director: Executive Support
Remuneration: R1, 289, 786.28 pa (all-inclusive cost to company)
Location: Metropolitan Centre, 158 Civic Boulevard, Braamfontein

A Matric/ Grade 12 Certificate.
Bachelor’s degree in Business Administration, Public Administration, or unless the incumbent can demonstrate through experience the ability to do the job.
10 years overall experience, of which 5 years should be at middle management.
Proven track record of providing strategic support to an executive at a similar level.
Experience in supervising multiple, diverse service functions simultaneously with a strong supervisory and team leadership skills.

To manage and provide strategic (political) policy support and advice to the MMC.
To enable and manage the implementation of the Executive Mayor’s Communication Strategy i.r.o the MMC’s functions. Directs and controls the outcomes associated with utilization, productivity, and performance of personnel within the MMC support function.
Plan, monitor, and control the function’s annual operating and capital budget of spending with the Municipal requirements and/or Municipal Financial Management Act (MFMA).
Manage, direct, and drive processes and policy that support the effective and efficient operation of key functional areas in the support function of the MMC.
Manage and lead the work of staff in the Office of the MMC in their execution of the government blueprint, as determined by the MMC.
Direct and manage the execution of projects and assignments as determined by the MMC.

Ability to work with various levels of personnel in a fast-paced environment.
Experience compiling and managing budgets.
Excellent verbal and written communication skills.

Knowledge of Government Legislation, policies, and procedures applicable to South Africa.
Demonstrate ability to strategically, manage and administrative support services within a multidisciplinary environment, including demonstrated ability to provide professional supervision and development.
Excellent interpersonal, liaison, and communication skills, including the capacity and ability to negotiate or communicate on behalf of the MMC with senior internal and external stakeholders.
Excellent written communication skills, including the ability to prepare documents and briefing notes for the MMC and on complex and sensitive issues.

Please take note that only online applications will be considered. Please apply by using the following link below:
https://share-eu1.hsforms.com/1rZgSV3DSSoiOef00xqJb5wew554
APPLY ONLINE VIA THIS LINK: www.joburg.org.za
ENQUIRIES ONLY:
Contact Person: Lerato Mathiane
Tel No: 011 407 6740
CLOSING DATE: FRIDAY, 08 MARCH 2024

Credit Record,
CV validation,
Employment record verification,
Criminal check, and
Identity validation.

City of johannesburg application form for employment

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